E.M.M.A (Eastern Michigan Montessori Academy) 

 

 

 

We’re glad you’re here!    
 
The start of school is a valuable time in a child’s life.  We are pleased to provide you with 
information that will help your child have a successful school experience, and we look forward 
to the important and rewarding partnership that begins with your child’s enrollment here. 
 
The home-school connection is vital.  It is essential that parent-teacher communication be easily 
accomplished and is professional in tone and manner. Only by the close cooperation and tandem effort of home and school can the mission, values and vision of E.M.M.A. be realized.  We welcome your conversations and visits to the classroom. I would encourage you to talk to your child's teacher, assistant, or with me, about any considerations or concerns you may have.  
 
It is our hope that this handbook will help you manage the school year to your child’s best 
advantage.  Please review it carefully and keep it handy as your guide to program, policies, and 
procedures.  We look forward to seeing you in school! 

 

 

 


Miss Tammi Klimek
Owner, Director

 

 

 

 


TABLE OF CONTENTS

 

WELCOME TO E.M.M.A.............................................................................................................. 0
MISSION STATEMENT .............................................................................................................. 5 
VISION......................................................................................................................................... 5 
VALUES....................................................................................................................................... 5 
SCHOOL ORGANIZATION.......................................................................................................... 6 
THIS HANDBOOK........................................................................................................................ 6 
AFFILIATIONS ............................................................................................................................ 6 
EQUAL OPPORTUNITY AND POLICY AGAINST DISCRIMINATION OR 
HARASSMENT ............................................................................................................................ 6
ADMISSIONS AND ENROLLMENT ............................................................................................ 7 
NEW STUDENTS......................................................................................................................... 8 
CURRENT STUDENTS ............................................................................................................... 8 
WAITING POOL........................................................................................................................... 8 
WITHDRAWAL POLICY............................................................................................................... 8 
FEES AND CHARGES................................................................................................................. 9 
APPLICATION FEE ..................................................................................................................... 9 
RESERVATION DEPOSIT .......................................................................................................... 9 
TUITION ...................................................................................................................................... 9 
SIBLING DISCOUNTS ................................................................................................................ 9 
OVERDUE ACCOUNTS .............................................................................................................. 9 
BEFORE/AFTER SCHOOL FEES AND POLICY....................................................................... 10
ATTENDANCE & TARDINESS...................................................................................................10
ATTENDANCE POLICY............................................................................................................. 10 
TARDINESS POLICY..................................................................................................................10
PROCEDURES FOR EXCESSIVE ABSENCES AND TARDINESS..........................................10
HEALTH AND SAFETY CONCERNS ........................................................................................11
EMERGENCIES..........................................................................................................................11
RELEASE OF CHILD TO ANOTHER ERSON............................................................................11
ILLNESS......................................................................................................................................11
MEDICATIONS............................................................................................................................11 
BLOOD EXPOSURE AT SCHOOL............................................................................................ 12
STUDENT GROUNDRULES...................................................................................................... 12 
WEAPONS OR DANGEROUS ITEMS....................................................................................... 12 
STUDENT CONDUCT/DISCIPLINE POLICIES......................................................................... 13
WHISTLEBLOWER PROTECTION POLICY..............................................................................14 
SOCIAL SECURITY POLICY..................................................................................................... 15
COMMUNICATIONS/PUBLICATIONS ...................................................................................... 15 
JUNE PACKET .......................................................................................................................... 15
AUGUST LETTER ..................................................................................................................... 15
NEW PARENT ORIENTATION MEETING................................................................................. 16



TABLE OF CONTENTS (CON'T)

 

 


PARENT EDUCATION NIGHT .................................................................................................. 16
CLASSROOM NEWSLETTERS/WEB PAGES.......................................................................... 16
REPORT CARDS AND PARENT-TEACHER CONFERENCES ............................................... 16
STUDENT RECORDS................................................................................................................ 16
GENERAL INFORMATION........................................................................................................ 16
PARENT PARTICIPATION........................................................................................................ 17
DRESS CODE ........................................................................................................................... 17
OUTDOOR RECREATION AND FIELD TRIPS......................................................................... 17 
EMERGENCY DRILLS............................................................................................................... 18
CRISIS INTERVENTION............................................................................................................ 18
SCHOOL CANCELLATIONS .................................................................................................... 18
TOYS/TRADING CARDS/VIDEO GAMES/CD, Ipods AND CELL PHONES ............................ 18
CELEBRATION AND HOLIDAYS.............................................................................................. 19
CONCERNS OF SPECIAL INTEREST TO PRESCHOOL PARENTS ..................................... 19
REST TIME................................................................................................................................ 19
TOILET TRAINING..................................................................................................................... 19 
DAILY SCHEDULE …………………………………………………………………………………….20
CENTER HOURS…………………………………………………………………………………….…21
SCHEDULING …….…………………………………………………………………………………….21
MEAL TIMES ……………………………………………………………………………………………21
FOOD PROGRAM ….………………………………………………………………………………….21

 

 

 

 

 

 



                         

MONTESSORI PHILOSOPHY

"The Child is both a hope and a promise for mankind"
                                                                           Dr. Maria Montessori


Montessori education emphasizes learning through all five senses, not just through listening, watching or reading. Children in Montessori classes learn at their own pace and according to their own choice of activities from hundreds of possibilities.
Montessori education places children into three year age groups forming communities in which the older children spontaneously share their knowledge with the younger children. This represents an entirely different approach to education. Montessori’s educational philosophy is multi-sensory, multi-aged and child centered.
The Montessori program is based on children’s developmental needs and creates freedom within limits through a carefully prepared environment. The environment allows exposure to materials and experiences that develop intelligence as well as physical and psychological abilities. Montessori materials are self-correcting, interesting to children and developmentally appropriate. The prepared environment is central to the implementation of the Montessori Curriculum.

 


 Even the Youngest Child Loves to Learn

“Education is a natural process carried out by the human individual, and is acquired not by listening to words, but by experiences in the environment.”
*** Maria Montessori ***

MISSION STATEMENT 
At E.M.M.A. our mission is to provide a personalized learning environment that appreciates individual differences, nurtures the whole child, and enables students to develop at their own pace and achieve their full potential. 

VISION 
*We are preparing children to become successful global citizens who have a life-long love 
of learning and a strong set of core values.  From this, they will be able to demonstrate 
leadership and achieve excellence. 

*Our excellent teachers and staff are dedicated and energized; they work together to further our mission and assure a personalized learning environment that nurtures the whole child – emotionally, intellectually, socially and physically.   

*Individual learning styles are met through a low student to teacher ratio and the Montessori approach, which successfully prepare them for the challenges of further education and life’s experiences. 

*We work for the betterment of our school and the global community through collaborative projects that demonstrate compassion and caring for others.  We partner with others to provide unique learning opportunities for our students. 

*Our solid financial health allows us to build a solid foundation for future growth and to achieve our strategic goals. 

VALUES 

*Learning:   
Our children gain a life-long, ingrained love of learning. They love to achieve and learn 
from their experiences, both positive and negative. They value the ability to continue to 
grow and develop.  
*Integrity
We value honesty. We wrestle with the tough, ethical issues to determine the right thing 
to do, now and in the long term. We do the right thing, even when no one is looking. We are dedicated and loyal. 
*Self-confidence:  
We believe in ourselves. We can accomplish anything we come up against. We nurture 
our children so they develop a keen sense of self-esteem.    
*Work ethic
We work hard and we work smart to be productive, both individually and as a 
community. We don’t give up; we show perseverance and tenacity.  
*Kindness:    
We are kind to one another and treat others the way we want to be treated. We are 
compassionate and we respect one another. We help those in need. 
*Diversity:   
We appreciate one another and value individual differences. We celebrate our diversity.  
We help students become effective global citizens.

THIS HANDBOOK

This handbook in intended to generally explain E.M.M.A.'s policies, rules and expectations. It is 
not a contract and any of the policies in this handbook may be modified, deleted or amended at 
any time by the school. New policies may be added as E.M.M.A. considers necessary. All 
decisions regarding admission, academic progress, grade level and classroom placement, 
discipline or consequences for behavior, and participation in programs or activities, are within 
the sole discretion of E.M.M.A.

AFFILIATIONS

E.M.M.A. is affiliated with and/or generally follows the guidelines of: 
American Montessori Society (AMS) 
Adrian Dominican Montessori Teacher Education Institute (ADMTEI)
Child Care Network/Genesee County
Michigan Department of Education 
Department of Health and Human Services of Michigan


EQUAL OPPORTUNITY AND POLICY AGAINST DISCRIMINATION OR HARASSMENT 

E.M.M.A. does not unlawfully discriminate in employment, enrollment, or in 
the administration of its educational policies, admissions policies, financial aid, and athletic and 
other programs based on race, color, national and ethnic origin, religion, age, 
sexual orientation, physical characteristics, gender, disability, genetic information, or any other 
characteristic protected by federal, state or local law.

E.M.M.A. is committed to providing an educational environment that fosters learning and is free 
from unlawful harassment or discrimination.  This policy applies to the conduct of faculty, staff 
or students (or others who may be in a working relationship with the school) at school or away at school sponsored activities.  Harassment includes unwelcome severe or pervasive conduct or 
communication toward another student, faculty or staff member based on a legally protected 
status (1) that creates a hostile or offensive educational environment or substantially interferes 
with the learning process, or (2) where submitting to or rejecting the unwelcome behavior 
becomes a factor in decisions affecting the educational opportunities.  Depending on the 
circumstances, examples may include (but are not limited to) sexual innuendos, bullying, jokes 
of a sexual or ethnic nature, suggestive pictures or cartoons or unwelcome physical contact. Any student, faculty or staff member who believes a violation of this policy has occurred should 
immediately report the matter to the Head of School or Assistant for E.M.M.A. The school will consider all concerns of harassment or discrimination in as prompt and 
confidential manner as possible under the circumstances and will take appropriate corrective 
action as E.M.M.A. deems necessary. Retaliation against anyone who, in good faith, reports 
concerns of harassment or discrimination (or participates in an investigation) is prohibited.  
Anyone who is determined by E.M.M.A. to have engaged in harassment or discrimination in 
violation of this policy will be disciplined, up to and including dismissal from E.M.M.A. All 
decisions regarding appropriate consequences, remedies or discipline are within the sole 
discretion of E.M.M.A. With students, E.M.M.A. will consider whatever educationally appropriate 
remedies it decides are best under the circumstances.


ADMISSIONS AND ENROLLMENT


E.M.M.A. admits students without regard to race, color, national and ethnic origin, religion, 
gender (or any other legally protected status under federal or Michigan law) to all the rights, 
privileges, programs and activities generally accorded or made available to students fully provided by applicable law. When enrolling a child for the first time, an application must be filled out and sent in along with a non-refundable application fee.  You will then be contacted to schedule a visit to the school. 

If the school staff believes that E.M.M.A. can meet the needs of the child and family, she/he will 
be formally invited to enroll. You will then receive an enrollment packet. The student’s 
enrollment contract must be completed and submitted to E.M.M.A. with a non-refundable registration fee. 


NEW STUDENTS


A child who does not currently attend E.M.M.A. may be enrolled when: 

⦁    The student application is completed, and the application fee has been paid; 
⦁    The prospective student has visited the school and had an interview;
⦁    E.M.M.A. has determined that the student is qualified for enrollment; 
⦁    The enrollment contract is completed 


Upon enrollment, the child may attend classes when: 

⦁    A current health appraisal, signed by a physician with all inoculations up-to-date, or a           completed waiver form is on file; 
⦁    The child information card is completed (two are needed) and are on file; 
⦁    All advance fees are paid in full

CURRENT STUDENTS  

A child who currently attends E.M.M.A. will be re-enrolled when:

⦁    The enrollment contract is completed; 
⦁    E.M.M.A. has determined that the student remains qualified for enrollment

Upon re-enrollment, the child may attend classes when:
⦁    A current health appraisal, signed by a physician with all inoculations up-to-date, or a completed waiver form is on file; 
⦁    The child information card is on file (two are needed); 
⦁    Past due accounts are paid in full; 

Additional forms to be submitted are: 
⦁    Permission to Photograph form 
⦁    Field Trip Permission form/Walking Trip form 
⦁    Sunscreen Permission 
⦁    Discipline Policy                                                                     
WAITING POOL
At times, E.M.M.A. maintains a waiting pool for its classes. To be in the waiting pool, a parent or 
guardian must fill out the student application form and return it to E.M.M.A. promptly with the 
application fee. Parents will be contacted as openings occur. Please note E.M.M.A. strives to fill 
openings to maintain a positive educational environment for each child within a classroom.  All 
final decisions on enrollment are at the discretion of E.M.M.A. 

If the number of students who wish to enroll in a class exceeds the limit of that class size, the 
following criteria will typically be used to help determine which child would be able to enroll:   
⦁    A child who is a staff member’s child; 
⦁    A child who has been enrolled at E.M.M.A. for the most consecutive years; 
⦁    A child who has a sibling enrolled in E.M.M.A. 
⦁    The child has a sibling or siblings who have been enrolled in the school for the most consecutive years. 
⦁    A child whose parent actively participates in school functions including fundraising and classroom programs/projects.  Parent involvement shows the child that “school is important.” 
⦁    On a first come/first serve basis, after the criteria above have been considered

WITHDRAWAL POLICY
If you must withdraw your child from E.M.M.A. we require a two week written notice. Payment is still required for a min of 3 days. The Registration Fee will not be refunded. 

E.M.M.A. reserves the right to request that a child be withdrawn from the school if E.M.M.A. determines in its discretion that the school is not educationally appropriate fit for the child or the 
child’s family. The family will only be obligated to pay for only the time their child had attended. 

FEES AND CHARGES 
 
APPLICATION FEE 
Application fees are $50.00 per child and are non-refundable. The application fee and the enrollment contract must be received by the office to reserve your child(ren)’s place on our class lists. 

TUITION 
Tuition is due for the entire time a child is enrolled, including student absences, “snow” days, 
and extended vacations. Tuition for infant/young toddlers 6wks - 2 1/2yrs is $40 a day, Toddler rate for 2 1/2 - 3 yrs. is $38 a day, PreK-K rate is $35 daily. The PreK-K program will follow a regular school schedule with a winter break, mid-winter break, spring break, professional development days, and legal holidays. We will still offer daycare services for families still needing care. Tuition is to be paid at beginning of week prior to attendance. Any DHS families need to pay the co-pay at the beginning of week prior to student attendance. Any family wanting to pay a month up front will receive a 10% discount. 

SIBLING DISCOUNTS  
Families with 2 or more students attending will receive a 10% discount for multiple enrollments.

Late Payment Policy
Payments are due in advance of service on Monday for the upcoming week. A late fee of $15 will be charged for payments received after 6:00 pm Monday. Also, childcare services may be immediately suspended until payment is made. There is a $35 service fee + bank charges for any checks returned for non-sufficient funds. 

BEFORE/AFTER SCHOOL FEES AND POLICY

Monday through Saturday.  Before School is from 6:00 - 9:00 a.m.  After-school is 3:30 p.m. – 
8:00 p.m. and is billed at the rate of $6.00 per hour or fraction of an hour per child. 

If you arrive late to pick up your child there will be a ‘late pickup fee’.  Starting 10 minutes after the scheduled pickup time there will be a fee of $10 per child for every 30 minutes. (11minutes late=$10 fee, 41 minutes=$20 fee, etc.)  Staff will check the time on their cell phones to ensure that pick-up times have been accurately recorded. Our service will be discontinued for those families who chronically disregard these policies.

ATTENDANCE & TARDINESS

    CLASS TITLE                            AGES                 HOURS 

HALF DAY EARLY HEADSTART         18 mos. to 33 mos.             8:45 -  12:00 p.m.

HALF DAY PRE-K / K                              33 mos. to 6 years              8:45 -  12:00 p.m.

FULL DAY EARLY HEADSTART             18 mos. to 33 mos             8:45 -  3 :30 p.m.                                                                                                
 
FULL DAY PRE-K / K                    33 mos. to 6 years                    8:45 -  3 :30 p.m.

ATTENDANCE POLICY

Good attendance by students is a priority at E.M.M.A. To form good habits that will be useful for life, we urge parents to make sure their children are at school and on time every day.

Even though Montessori is self-paced, a student who misses inordinate times in school loses out academically, socially and personally.  Academically, the student misses lessons, gets out-of-step with small group learning, and misses follow-up work.  Socially, the student does not have the consistent contact with other children; this is the basis for stable social relationships.  Personally, and psychologically, self-esteem suffers when a student does not maintain reasonable academic progress or loses touch in social relationships.  Not only is each day’s lesson important to the individual student, the student’s participation in class contributes to the education of others. Frequent absences and tardiness, for any reason, adversely affect the student’s schoolwork. The importance of regular, daily attendance as a basis for academic achievement cannot be over-emphasized. 
 
In the event of an absence, the parent/guardian must contact the school office as soon as possible to report the child’s name, class, reason for the absence, and approximated or anticipated duration of the absence. All schoolwork missed due to the absence must be completed. 
 
We encourage scheduled appointments (i.e., doctor, dentist) to be made outside of school hours, whenever possible.

TARDINESS POLICY

Being on time is a life skill important to each child’s future, and schools share the responsibility 
to teach the importance of this skill. Tardiness of individual students interrupts instructional 
time for all students and affects school performance. Promptness to school allows the teachers to begin the instruction on time for everyone.


PROCEDURES FOR EXCESSIVE ABSENCES AND TARDINESS 

As each child and situation is unique, we rely upon the teacher’s professional judgment to determine whether absences or tardiness are adversely affecting performance. Should a teacher believe that a student’s absences and/or tardiness are affecting performance, that teacher will notify parents, by letter, email or telephone. 

2.   Should the absences and/or tardiness continue, a meeting with parents, teacher(s), and 
the Head of School and or Assistant will be held and a plan to address absences or tardiness will be developed. Continued unexcused absences and tardiness will result in further consequences, including but not limited to, dismissal from E.M.M.A.

HEALTH AND SAFETY CONCERNS 
 
EMERGENCIES

Accidents at school do happen from time to time. A Child Information Card (emergency data 
form) is on file for each child enrolled at E.M.M.A. In the case of an emergency, teachers and 
staff will attend to the comfort of the child and notify the office of the incident. We will make 
every effort to contact you using the emergency information you provided on the Child 
Information Card. If you cannot be reached, we will contact the alternate name you have listed 
on the card. Please keep the information up-to-date. In the event your child must be taken to 
the hospital, you will be notified to meet the child and an E.M.M.A. staff member at the hospital 
emergency room. Our staff is required to prepare written reports of all accidents. You will be 
provided with a copy of the report.

RELEASE OF CHILD TO ANOTHER PERSON

The Child Information Card also lists the persons to whom your child may be released; please 
list at least two other adults along with their daytime phone numbers. 

ILLNESS

From time to time children become sick while they are at school. If an E.M.M.A. staff member 
should notice that your child is not feeling well, he or she will take your child's temperature 
using a digital thermometer. If the reading indicates a fever, you will be contacted to pick up 
your child as soon as possible. If your child is ill and running a fever they need to stay at home until they are fever free for 24 hours without the use of medication. E.M.M.A. reserves the right to refuse attendance to a child who is not yet ready to return to school after an extended illness or whose condition may pose a safety or health risk to the student or other children.  A doctor’s note confirming that the child is able to safely participate in school activities and is not contagious or otherwise a risk to others may be requested from the parent before the child is permitted to continue to participate in school activities or return to school.

MEDICATIONS
1. Students should not be sent to school with medication. If medication is needed the 
school office must be notified by a parent or guardian and advance, written permission for medication to be dispensed to the student, must also be provided. Medications will usually be stored in a secure location.  

2. Medication or individual special medical procedures shall be given or applied only 
with prior written permission from the parent/guardian. Forms are in the office. 

3. Medication shall have the original label indicating the child’s name, name and strength of the medication, instructions for age appropriate dosage to be given, and a recent date.   

4. The container must be given to the office staff for safekeeping. Please notify your child's teacher of any allergies she/he may have.

BLOOD EXPOSURE AT SCHOOL

Schools are required to develop policies regarding student's and teacher's exposure to blood.   
The policy for E.M.M.A. is as stated below:

1. E.M.M.A. personnel will alert you if the school learns that your child has been exposed 
to another person’s blood or exposes someone to their blood. (Most common would 
be biting incidents or bloody noses.) You will also be contacted if the school learns 
that your child came into bodily contact with another child's blood or vice versa. 

2. You may be asked to contact your child's pediatrician and inform them of the blood-
related incident. In certain circumstances, you may be asked to have your child's 
blood drawn to check for the presence of certain contagious diseases, such as 
Hepatitis B. Depending on the circumstances, E.M.M.A. may ask you to share the 
name of your pediatricians’ that professionals may communicate directly regarding 
the situation as needed.

3. E.M.M.A. staff will wear gloves when cleaning of cuts, bloody noses, bites, etc.

4. E.M.M.A. staff will encourage the children to use practical life skills such as hand washing, covering mouth when coughing, wiping their own nose, and not touching another person’s blood. 

5. Typically, accident reports sent home will indicate if blood was present during 
accidents, and if so, if there was blood exposure to others.


STUDENT GROUNDRULES

• Be respectful of yourself, others and the environment 
• Appreciate and include everyone 
• Think before you act 
• Always try your best 
• Walk in the hallways 
Use quiet voices inside

 WEAPONS OR DANGEROUS ITEMS

Students, parents and employees may not use, possess, conceal, sell or distribute, or bring on to school property (or to any school-sponsored event) any materials that are dangerous, illegal or disruptive to the educational process. Examples include but are not limited to: illegal drugs 
(including prescriptions or over-the-counter medication used in an unlawful way) alcohol, 
firearms, weapons and explosive materials. Dangerous items include guns, knives, daggers, box cutters, switch blades.  Use of any weapon or similar item in a threatening manner is prohibited. Students do not have an expectation of privacy in desks or other items brought to school and E.M.M.A. may search for and/or confiscate any items it considers inappropriate or dangerous. In these situations, parents will be notified immediately. E.M.M.A. may also notify the police or local authorities in extreme situations.

STUDENT CONDUCT/DISCIPLINE POLICIES

The goal of self-discipline is foremost in our character-building emphasis. Initiative and 
responsibility is expected of the students and are continually cultivated. Counseling and 
assistance may be provided by the faculty and staff to help children use good judgment, make 
wise choices, and demonstrate good citizenship. Student discipline is established and maintained by the teacher and school administration within the classroom and on field trips.    
 
Courtesy should characterize interactions and students are expected to be polite and cooperative, and to obey requests of teachers promptly. At all times, in school, in car pools, on field trips, during lunch and special classes, students are expected to express thoughtfulness and consideration. Respect for the rights, properties and feelings of others are an imperative 
standard.  At all time, students are expected to act in a way that is consistent with mission, vision and values of E.M.M.A. 

E.M.M.A. is often the first experience in a structured environment with other children. The classroom is organized so that the children quickly learn what kinds of work and activities take place in the different areas of the room and what is expected of them at different times of the day.  
 
The staff relies on positive reinforcement as a child management tool at all levels. Inappropriate 
behavior is addressed in several ways, depending on the circumstances. For example, negative 
behavior might be ignored while attention is paid to positive behavior. If the child's behavior is 
disruptive to the group or is dangerous to the child or to others, the child may be required to sit 
apart from the group. Corporal punishment is strictly prohibited. At E.M.M.A., we believe that 
“discipline” means “to teach” and that is what we are doing every day with our students. We 
want them to become responsible citizens and to always respect themselves, each other, their 
teachers, their parents, and their school.

At E.M.M.A. hitting or physically hurting a student is strictly prohibited. This includes, but is 
not limited to the following: intentional biting and pinching, assaulting or threatening others 
either physically, emotionally, sexually or mentally, and using abusive or vulgar language.  
These rules of behavior are applicable to all children regardless of gender, size or culture.   
 
Bullying may materially interfere with the learning environment or the educational opportunities 
of a student and is strictly prohibited at E.M.M.A. Bullying may occur by:  
 
• Physical behavior (for example, hitting, kicking, shoving, spitting, obscene gestures);  
• Verbal behavior (for example, name calling, threats, taunting, and degrading comments), or     
Indirectly (for example, spreading nasty rumors, encouraging others students to exclude or bully a student).    
 
Parents, students, faculty or staff who have a concern about bullying should contact the teacher, 
the Head of School or Associate Head of School. E.M.M.A. will look into each situation as 
confidentially as possible and take whatever action it considers to be educationally appropriate 
under the circumstances.

Steps taken in instances where a student exhibits unacceptable conduct are generally as follows.  

The following steps are guidelines only and any level may be used more than once if the 
situation warrants. Additionally, levels may be skipped if the facts indicate that it is appropriate 
to do so. At all times, E.M.M.A. has the sole discretion to impose discipline or develop a 
consequence that it determines to be educationally appropriate under the circumstances:  
 
Level 1:  Reminder of classroom and school rules. We will have the student restate what the rule is. With younger students, we may redirect their activity. Or student may be removed from the activity (A form of apology will be given, if needed) 
 
Level 2:  Child sent to Head of School / Assistant to be counseled about behavior.  A phone call to parents to seek help in solving the issue may occur, or a conference with parents and teachers and Head of School and or Assistant may be scheduled, as necessary. A plan to address the behavior may be developed or presented.  
 
Level 3:  In-house suspension – child will spend time in the office 
 
Level 4:  1-3-day home suspension, depending on circumstances 
 
Level 5:  Student will be asked to withdraw or dismissed from E.M.M.A. 

Depending on the circumstances, suspension or expulsion may be immediate.  For example,  
bullying may result in immediate suspension and expulsion will usually be immediate if a child 
brings a weapon or drugs to school. 
 
 School ground rules and classroom rules will be sent home within the first month of each school year. A behavioral contract will be sent home and must be signed by students and parents each year. Contracts at the preschool level may be signed by parents only. Parents are encouraged to discuss discipline concerns with the teacher first, then with the Associate Head of School or the Head of School.


WHISTLEBLOWER PROTECTION POLICY

As part of E.M.M.A.'s commitment to upholding business ethics and standards, E.M.M.A. has 
adopted this whistleblower protection policy. For purposes of this policy, “whistleblower” is defined as any officer, trustee, administrator, faculty member, employee, volunteer, guest, parent or student who reports an activity that he/she reasonably believes in good faith to be illegal, dishonest, discriminatory, fraudulent, or a violation of E.M.M.A. policy. Improper activities 
include, but are not limited to, violations of any state or federal law or regulation, corruption, 
malfeasance, bribery, theft or misuse of E.M.M.A. property or facilities, fraud or fraudulent 
claims, false reporting, harassment, threats or retaliation against any person, and activities that 
involve gross misconduct, gross incompetence, gross inefficiency, or willful omission to perform 
duty. Reporting persons should report improper activity, in person, by telephone or in writing to the Head of School. 

In all cases, a full account of the report, follow-up investigation, and resolution will be provided 
to the reporting person. Reports and investigations shall be kept confidential to the extent possible, consistent with the need to conduct and adequate investigation.

Disclosure to individuals not involved in the investigation will result in disciplinary action, up to and including termination of employment or involvement with E.M.M.A. or expulsion. 
 
Reports made with knowledge of their falsity, in whole or in part, are strictly prohibited and may 
result in disciplinary action. Any individual, who in good faith, reports an improper activity, even if the report is mistaken, or who assists in the investigation or a reported improper activity, will be protected by E.M.M.A. Retaliation against whistleblowers will not be tolerated. Retaliation includes expulsion, discharge, demotion, suspension, threat, harassment, or any manner of discrimination against any person based on the filing of a report as assistance in the investigation or a report. Any person who retaliated against a whistleblower will be subject to disciplinary action, up to and including termination of employment or involvement with E.M.M.A.

 SOCIAL SECURITY POLICY

As required by Michigan law, it is the School’s policy to protect the confidentiality of employee 
or student social security numbers. Employees may not knowingly acquire, disclose, transfer, or 
use the social security number of any other employee (or student) unless in accordance with the 
procedures and rules established by this policy. Social security numbers will not be placed on 
identification cards, time cards, bulletin boards, or any other materials or documents designed for display. Only persons authorized by the Head of School will have access to social security 
numbers for business related purposes such as payroll and benefits. Documents or other materials containing social security numbers will not be thrown away in the trash; they shall be discarded or destroyed only in a manner that protects their confidentiality, such as shredding. 
 
Social security numbers will not be sent through e-mail unless the connection is secure or the 
number is encrypted. No employee will be required to send a social security number through e-
mail unless the connection is secure or the number is encrypted. Anyone with a question or 
concern whether a social security number is or has been used in manner contrary to this policy 
should immediately contact the Office Manager.

COMMUNICATIONS/PUBLICATIONS

The home-school connection is vital. It is important that parent-teacher and school office 
communications be easily accomplished and be professional in tone and manner. E.M.M.A. provides numerous avenues for the exchange of information. For routine questions and help, 
parents can call or stop in at the office. The Office is available to answer questions about billings and financial matters. The Administrative Assistant can help you with the particulars of admissions, school functions, appointments and messages. Arrangements to meet with the Head of School and or Assistant may be made personally or via email.

JUNE PACKET 
A packet is sent out in June, which contains all the necessary documents that must be returned 
before admission is finalized. 
 
AUGUST LETTER   
A letter is sent home from the Head of School containing valuable information to prepare for a 
smooth transition to the new school year.  It also contains important forms that must be completed and returned before the start of the new school year. 

NEW PARENT ORIENTATION MEETING

At least one member from each family should be present at the New Parent Orientation Night.  
Parents meet with E.M.M.A.'s Head of School and staff to review valuable information that enables them and their child to make a smooth transition into our school.   

PARENT EDUCATION NIGHT

At least one member from each family should be present at the Parent Education Night.  Families new and old meet with the Head of School and Faculty. Class meetings are held at each level where information is shared about classroom policies and curriculum.

CLASSROOM NEWSLETTERS/WEB PAGES

Every classroom posts a quarterly newsletter on the classroom web page with information specific to that class.

REPORT CARDS AND PARENT-TEACHER CONFERENCES 

Early Pre-school and Pre-school evaluations are sent home twice a year and kindergarten report cards are given three times. The dates of each evaluation and report card are noted on the calendar.  Parent conferences are held twice a year and individual special conferences are arranged as needed throughout the year.

STUDENT RECORDS

Student records are maintained in the school office and school records are the property of E.M.M.A. Parents/guardians may have access to their children’s records for inspection and 
review, but files may not be taken from the office. A written request for modification of a student record may be made to the Head of School if information is believed to be inaccurate or misleading. Any decision allowing or disallowing modification or amendment of a student 
record is at the discretion of the school.

Parents/guardians may prevent disclosure of directory information (identified below) by alerting 
the Office Manager in writing and specifically identifying the directory information that they do not want disclosed:     

Address              Attendance                 Extracurricular Activities 

Telephone              Other schools attended         Awards received 

Birthdate/place         Photographs 

GENERAL INFORMATION


PARENT PARTICIPATION 

Parents are invited to participate in various facets of the school's program, including helping with field trips, special class projects, cultural events and fund-raising. Parents with unique skills, talents, or expertise are encouraged to share them in the classroom. To volunteer at school, a parent is required to have a criminal history check completed
.

DRESS CODE

A neat and well-groomed appearance adds to a good educational environment and conveys a 
message of value, personal pride, and self-esteem that is worthy of cultivation. 
 
Children are expected to be clean, neat and appropriately dressed for the school day. This 
includes being prepared for outdoor play by having with them clothing appropriate for the 
temperature of the day and proper outdoor hand, head, and footwear. Please save dress-up 
clothes for special events.   
 
There are times when a change of clothing is needed. Parents are asked to send to school a 
complete change of clothes for each child in a gallon size Ziploc bag with the child's name on it.  
When accidents happen, the clothing will be sent home and your child will be wearing his/her 
"extra" clothes.  Be sure to replace used "extras" promptly. From time to time fresh "extras" are 
not available or they no longer fit; we will do our best to find suitable "loaners" from the school 
clothes box. Be sure to launder and return "loaners" promptly. 
 
BE SURE TO PUT YOUR CHILD'S NAME ON EVERYTHING BROUGHT TO 
SCHOOL.  Use a laundry or indelible marker and don't forget to put names on spare socks, underwear, mittens and hats!

OUTDOOR RECREATION AND FIELD TRIPS

A part of each day is spent in outdoor recreation except in extreme weather.  Be sure your child 
is appropriately dressed for outdoor play.   Children will not go outside if the temperature or 
wind-chill is below 10 degrees. A Doctor’s note is required to excuse a child from outdoor 
recess.

From time to time, classes take field trips related to classroom topics under study. A permission 
slip is sent home in advance of each trip. Parent permission must be on file before a child can 
participate (except for those neighborhood-walks described in the “walking trip permission slip” 
signed during registration).  
       
Parents often help drive on field trips. Please refer to the transportation guidelines and driver 
information forms provided by the teacher. The Department of Human Services has stringent 
regulations regarding field trips, which must be observed by parents and staff. 

EMERGENCY DRILLS

We schedule emergency drills on a regular basis. We try to schedule the drills for warm, dry 
days.  In the event of a fire, it is essential that the children know how to leave the building 
quickly and safely. In the early spring, the children will be shown what to do in the event of a 
tornado or severe storm. The staff will introduce these drills very carefully so that the children 
will be neither overly alarmed nor silly. Your support and cooperation in interpreting these drills 
to the children is essential. Please do not call and jam the phone lines.  We need the lines 
open for emergencies.

CRISIS INTERVENTION

Should children’s safety be threatened by external or internal intrusion, siege, power outage, gas leak or water main break, etc., staff will guide students to designated “lockdown areas.”  In cases of emergency, a crisis intervention team comprised of fire, police, and medical experts, along with school staff and Director are prepared to support the needs of the school community.

SCHOOL CANCELLATIONS

In cases of inclement weather (snow, ice, fog, etc.,) school is sometimes canceled or closed 
early. Families will be notified of school closings through text, email and/or phone. In addition, TV stations 5 (WNEM), 12 (WJRT) and 25 (WEYI) will announce local school closings. Generally, if three out of five of the following school districts close, we will also close: 
Flint Community School District, Kearsley Community School District, and/or Flushing Community School District. School closings are usually broadcast beginning with the 6:00 a.m. news.  If the weather forces a mid-day closing, the school will implement the text, email and/or phone system or you may call the school. We also announce the close of school on E.M.M.A.'s voice mail, which picks up after four rings. The school closure will also be announced on school website at 
    https://www.facebook.comEasternMichiganMontessoriAcademy
Daycare will be available for parents who may need it, only if roads are not too hazardous putting our staff at risk.  


 TOYS/TRADING CARDS/VIDEO GAMES/CD, Ipods AND CELL PHONES 

E.M.M.A. requests that children do not bring toys, trading cards, video games, iPods, cell phones or CD and radio headsets to school.  While we understand how difficult the morning rush can be, please take time to remember to leave these things behind and check your childs backpack before coming to school. This practice helps to protect treasured possessions against breakage, trading or selling, and keeps peace among children concerned about ownership and sharing.


CELEBRATION AND HOLIDAYS

Children love celebrations - they are times to anticipate and enjoy and learn about one’s self and one’s heritage.  At E.M.M.A. we observe many special days as we study different cultures and events in human history. The religious and/or political dimensions of holidays are left to the 
family to teach according to its beliefs.

Birthdays are a valuable time in a child’s life. You may bring in a small treat if you desire.  
Please make sure to verify these arrangements with your child’s teacher. Please do not send 
party invitations to school. E.M.M.A. is not the place for making such arrangements, and the 
classroom teacher or office staff should not be involved in the distribution of invitations, etc.

 

SNACKS, CANDY AND LUNCHES

Snacks are available every day to all children. In the Montessori classroom snack time provides 
an opportunity for children to share in preparing, serving, and clearing snacks. Children are 
encouraged, but not required, to have a snack every day. We do not punish children by 
withholding snacks nor do we use food as a reward. 
⦁    Special treats will be reserved for birthdays, and special occasions only i.e. holidays, 50’s day, Reading month celebration. 
⦁    Parents are advised to bring in a small individual portion for a birthday treat. (No sheet 
cakes, etc.). We encourage the use of low sugar natural popsicles. 
⦁    No candy is allowed in the school for children during school hours. This includes classrooms, lunchroom, before care and aftercare. If a student brings in candy for lunch she/he will be told to leave it in the lunch box.
⦁    On occasion candy may be used for a special project or special message. It will be sent home for the parents to decide if the child can eat it.
⦁    For Infant’s: Formula, wipes and diapers must be provided by the parents or guardians.

 

 

CONCERNS OF SPECIAL INTEREST TO PRESCHOOL PARENTS

 

REST TIME

The Department of Human Services requires that all children, ages 3 years to 5 years, who are at school for five or more consecutive hours, must have a scheduled rest time. Please send a small blanket and a small pillow to cover your preschool child on a cot. Be sure to label the blanket and any stuffed toy or security item your child brings to rest with. Your child will not be 
required to sleep, but she/he will be asked to rest quietly on a cot. Children who consistently do 
not sleep will be accommodated in another room where they may engage in quiet activity. Rest 
time for Preschoolers is 1 hour. 

TOILET TRAINING

Children attending E.M.M.A. are encouraged to be toilet trained; however, the preschool teachers are willing to work with your child if they are at the final stages of training.


DAILY SCHEDULE

*At E.M.M.A. our daily schedule for Preschool/Kindergarten is as follows:

  6:00  -             Center opens for early care
                (Gather in the transition room)

  8:15 - 8:45 -         Breakfast will be served

  8:45 - 8:55 -         Clean up and bathroom breaks

  8:55 - 9:00 -        Transition to classrooms

  9:00 - 11:30 -         Circle time, work period & snack

11:30 - 12:00 -         Recess time

12:00 - 12:30 -         Lunch

12:30 - 2:30 -         Clean-up and Rest time

  2:30 - 2:45 -         Snack

  2:45 - 3:30 -        Music/Movement and Closing Circle time

  3:30 - 3:45 -         Transition for home and after care
                (after care meet in transition room)

  3:45 - 8:00 -         After care starts
                (will play outside if weather permitting)

  8:00 -             Center Closed
 
*Infant/Toddler and non-school day schedules may vary slightly

CENTER HOURS

Our center is open Monday through Saturday from 6:00a.m. - 8:00 p.m. If your child is in our care for more than nine hours a day there will be an additional charge. If there is a circumstance that prevents you from picking up your child by closing time, please inform the center as soon as possible so staffing arrangements can be made. If there is no call made to inform us of the child(ren) being picked up late, there will be an additional ‘late pickup fee’ for children picked up after their scheduled time.

We will be closed for the following days:

*New Year’s Eve    *New Year’s Day    *Fourth of July              *Thanksgiving Day & day after

*Christmas Eve    *Christmas Day    *Labor Day              *Memorial Day


If weather is to hazardous we will be closed. It will be announced on local television, email, text and/or website. 


SCHEDULING:

Schedules are to be posted on Thursday for the upcoming week. If we do not receive a schedule, we may not be able to offer you care for the upcoming week. When you schedule pick up or drop off times, you are to follow those times written as our staff will follow parent scheduled times. Please refer to section on Late fees for late pickups. Chronic late pick up will lead to dismissal from our program. Our center appreciates a phone call if you are running late. 

*If your child is absent due to schedule change or sickness, you will still be charged for that day scheduled. 


MEAL TIMES

If you would like your child to eat breakfast, we stop serving breakfast at 8:45am and start our program at 9:00 sharp! Lunch is from 12:00-12:30, dinner is served between 5:15-6:15, there will be one snack served in morning session and one in afternoon session and one at 7:30 pm.

FOOD PROGRAM

E.M.M.A. is a part of Mid-Michigan Food Program. We follow the guidelines to serve all snacks and meals each day. (Copy of menu upon request)

CAMERAS

There are several cameras in the center.  Footage is stored for 14 days, if you have any concerns please let us know in a timely manner so we may consider the situation.
 

Eastern Michigan Montessori Academy

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6122 W. Pierson Rd. Unit 9  Flushing, MI 48433